Compensation and Voucher Payment Sample Clauses
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Compensation and Voucher Payment a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment.
b. Cost Allocation Plan: A cost allocation plan must be provided and includes the recurring expenses, budget from Program Delivery Plan and description of how the administrative costs will be used. An example cost allocation plan is included as a contract reference document.
c. Each voucher will be submitted identifying month of service along with support documentation to illustrate how the expenses within the invoice align with activities to support contract deliverables. This includes description of the work performed for performance in alignment with contract deliverables. Some activities will require documentation of hours completed.
(1) Invoicing for training must include a spreadsheet indicating participant name, STARS ID when available or an application for a STARS ID, training name, training hours completed, and which program the participant is being charged to.
(2) A training roster in MERIT must be completed prior to submitting invoices.
d. Support documentation, as outlined in this contract, will be submitted for DCYF review along with the invoice and will be processed once all required documentation has been received.
e. If full documentation has not been received, DCYF will process payment for deliverables where all support documents were provided.
f. Additional support documentation may be requested by DCYF to process payment. DCYF will advise the Contractor in writing of any withheld payment within 30 days of receipt of completed invoice and support documentation. The Contractor can collect and report any missing data and resubmit the billing to meet the requirements of the DCYF.
g. The Contractor may invoice DCYF for administrative expenses up to 15% for all costs incurred for contract deliverables.
h. Travel covered to meet the deliverables of this contract shall not exceed the current State of Washington travel reimbursement rates and must follow Washington State Travel Laws. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/resources/travel.asp.
i. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation billed by the Contractor. Contract Number: 24-1049 Printed Date: 7/10/2023 Page 15 of 15 Any variances to the Payment Points allocated within this Budget m...
Compensation and Voucher Payment a. Compensation for services will be paid upon the timely completion of services and is contingent upon acceptance of relevant work products and approval of vouchers by DCYF as described in this Contract.
b. ESIT Services are funded through both state and federal funding.
c. EIPAs are expected to facilitate the coordination of payment for EIS from Federal, State, Local and Private Sources (including public and private insurance coverage).
d. DCYF will reimburse EIS as follows:
Compensation and Voucher Payment a. Compensation is based on a monthly fee as described in Exhibit B - Budget. In addition to the monthly payment there are deliverable based payment points as described in both Exhibit C - Deliverables and Exhibit B – Budget.
b. DCYF Contract Manager will be monitoring the work in progress in conjunction with project staff and when invoices are submitted without a deliverable, when work has not yet been completed, the DCYF Contract Manager will rate the performance satisfactory or not satisfactory, and will agree to pay all of the hours invoiced or request to negotiate payment with Contractor prior to payment.
c. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for amount invoiced by Contractor. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 1. Consultation & Training (March-June) 4 Monthly $75,000.00 $300,000.00 2. Consultation & Training (July- September) 3 Monthly $75,000.00 $225,000.00 3. Translation Costs 1 Cost $10,000.00 $10,000.00 Total: $535,000.00 WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 1.00 CCA/HMG Program Plan Apr 15, 2025 Plan that details elements outlined in the statement of work around bidirectional referral integration, evaluation, and staff training.
Compensation and Voucher Payment a. Compensation for Network Design and Liberatory Design services is Deliverable based, Contractor will be paid the amount shown in Exhibit B Budget when each Deliverable is complete, and accepted by DCYF.
b. Compensation for Executive Coaching Support will be based on an hourly rate as set forth in Exhibit B Budget.
c. Compensation for Administrative Expenses is based on actual cost reimbursement not to exceed maximum amount in Exhibit B Budget.
d. Any adjustments to contract implementation that may impact services delivered or the cost allocation for the budget must be pre-approved by the contract manager.
e. Travel reimbursements made directly to the Contractor for services in this Contact cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall receive compensation for travel expenses at current state travel reimbursement rates and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel can be accessed at: xxxx://xxx.xxx.xx.xxx/policy/10.90.htm#10.90.10. Attachment 3, Non-Employee Travel Reimbursement form must be properly completed and attached with the A19 Voucher for reimbursement of travel expenses.
f. If the State is not satisfied with the performance of work, the State reserves the right to refuse to pay full compensation for xxxxxxxx by the Contractor. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense. 1. ELCP Network Support 4 Hourly $325.00 $1,300.00 2. WELD Center Design 12 Hourly $312.50 $3,750.00 3. Professional Development 2 Each $5,708.00 $11,416.00
Compensation and Voucher Payment a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B. Documents and reports will be reviewed by DCYF prior to payment.
Compensation and Voucher Payment a. Compensation is based on actual cost reimbursement not to exceed the maximum amount as set forth in Exhibit B Budget. The Contractor must keep back-up documentation of all costs related to performance of this Contract.
b. DCYF will request back-up documentation for fiscal desk top monitoring for project costs accrued for November 2024 and May 2025.
c. If DCYF is not satisfied with the performance of work required under Exhibit A: Statement of Work, DCYF reserves the right to refuse to pay full compensation for services billed by the Contractor.
d. Travel reimbursements made directly to the Contractor for services in this Contact cannot exceed the current State of Washington travel reimbursement rates and current mileage rates. The Contractor shall only receive compensation for travel expenses at current state travel reimbursement rates and in accordance with the State of Washington Office of Financial Management Travel Regulations. Current rates for travel can be accessed at xxxx://xxx.xxx.xx.xxx/resources/travel.asp WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: Any variances to the Payment Points allocated within this Budget must be pre-approved by the DCYF Contract Manager in writing. Failure to obtain pre-approval may result in non-payment of the unapproved expense.
1. MIECHV - Contractor Personnel
2. MIECHV - Goods and Services $106,944.70 $14,384.06 3. MIECHV - Travel $0.00
Compensation and Voucher Payment a. Compensation is based on reimbursement for actual cost reimbursement not to exceed maximum amount in Exhibit B Budget. The Contractor will attach supporting documentation with the invoice to support all actual costs. Invoices will be submitted by the 15th of the month following services.
b. DCYF will review all supporting documentation submitted by the Contractor and approve prior to payment.
c. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation billed by the Contractor. State Fiscal Year 2025 (July 1 2024 - June 30 2025): Payment Point Budget Limit Note
1. Contractor Payroll Expenses
2. FIND Coaching Equipment and Service Support
3. Operating Expenses including reports 4. Statewide Essential Services Allocation 5. Trauma Informed Care Additional Coaching Supports 6. FIND iPads and accessories Federal Funds $402,376.00 State Funds $153,500.00 WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum:
(1) Number of hours of coach consultation delivered in a month; (2) Number of videos edited in a month; and (3) Outline of the training plan and certification progress for coaches. 2.00 Quarterly Summary Report Jan 15, 2025 3.00 Quarterly Summary Report Apr 15, 2025 4.00 Quarterly Summary Report No Date Due with final invoice 5.00 Technology Equipment Report No Date Due with final invoice Contractor will provide the following information 1) Actual costs of all purchased equipment and cellular support required for FIND filming and editing, 2) The strategy for distributing and tracking, leased devices to and from the infant/toddler regional partners, 3) Loss mitigation of devices, 4) Information related to depreciation or replacement of devices, and 5) A sample copy of data and equipment sharing agreement.
Compensation and Voucher Payment a. Compensation for services will be paid upon the timely completion of services and is contingent upon acceptance of relevant work products and approval of vouchers by DCYF as described in this contract.
b. Early Support Services are funded through both state and federal funding.
c. ESIT Provider Agencies are expected to facilitate the coordination of payment for Early Support Services from Federal, State, Local and Private Sources (including public and private insurance coverage).
d. Funding sources must not be commingled.
e. Funding sources must be tracked separately
f. Comply with the Use of Funds requirement to expend state and federal funds for ESIT required activities in accordance with WAC 110-400-0140
g. In accordance with WAC 110-400-0140, Administrative Indirect costs cannot exceed 10%of public monies received.
h. DCYF will reimburse Early Support Services as follows:
(1) State Birth to Three Special Education Funding – Fee for Service County EIS Rate not to exceed OFM’s annual allocation to DCYF.
(a) The Fee for Service County EIS Rate is derived from the Basic Education Allocation (BEA) rate times 1.15, for each Resident School District Catchment Area and weighted by enrollment. The County EIS Rates are based on the DCYF annual average enrollment caseload data and will periodically be adjusted in October, January, and April.
(b) State Birth to Three Special Education funds may be used to support Medicaid Administrative Claiming activities. These funds are not from a federal source, and DCYF is not currently using them as required match for other federal funds.
(c) Contractor must pass through at least 95% of funds, in accordance with WAC 110-400-0140, to ESIT Provider Agencies, based on AAFTE.
(d) ESIT One-time Rate Enhancement is one-time funding authorized by Washington State Legislature during the 2023 Legislative Session. Funding is distributed as a lump sum payment and one-hundred percent (100%) of the funds will pass through directly to local ESIT Provider Agencies. Neither DCYF nor County Lead Agencies will retain any portion of the funding.
Compensation and Voucher Payment a. Compensation is based on a monthly fee as described in Exhibit B - Budget. In addition to the monthly payment there are deliverable based payment points as described in both Exhibit C - Deliverables and Exhibit B – Budget.
b. DCYF Contract Manager will be monitoring the work in progress in conjunction with project staff and when invoices are submitted without a deliverable, when work has not yet been completed, the DCYF Contract Manager will rate the performance satisfactory or not satisfactory, and will agree to pay all of the hours invoiced or request to negotiate payment with Contractor prior to payment.
c. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation for amount invoiced by Contractor. WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 1. Consultation & Training (May-June) 2. Consultation & Training (July- December) 6 Monthly $17,273.00 $103,638.00 3. Activity 1: Final outreach materials 1 Cost $10,000.00 $10,000.00 4. Activity 1: Translated outreach materials 1 Cost $10,000.00 $10,000.00 5. Activity 4: Implementation Roadmap 1 Cost $10,000.00 $10,000.00 Total: $133,638.00 WASHINGTON STATE Department of Children, Youth, and Families DCYF Contract Number: Contract Maximum: 1.00 Activity 1: Draft outreach materials Sep 30, 2023 2.00 Activity 1 Evaluation plan: Efficacy of outreach materials Sep 30, 2023 3.00 Activity 1: Finalized outreach materials Nov 30, 2023 4.00 Activity 1: Translated outreach materials Dec 30, 2023 5.00 Activity 2: Pilot proposal and how listening sessions informed this choice Aug 31, 2023 6.00 Activity 2 Evaluation Plan: Efficacy of Messaging Avenue(s) Dec 30, 2023 7.00 Activity 3: Pilot proposal Jul 31, 2023 8.00 Activity 3 Evaluation Plan: Efficacy of Targeted Supports Aug 31, 2023 9.00 Activity 4: Project Work Plan Jul 31, 2023 10.00 Activity 4: Implementation Roadmap Dec 30, 2023 11.00 Consultation & Training Jun 30, 2023 May monthly report; include progress and barriers for each deliverable 12.00 Consultation & Training Jul 31, 2023 June monthly report; include progress and barriers for each deliverable 13.00 Consultation & Training Aug 31, 2023 July monthly report; include progress and barriers for each deliverable 14.00 Consultation & Training Sep 30, 2023 August monthly report; include progress and barriers for each deliverable 15.00 Consultation & Training Oct 31, 2023 September monthly report; include p...
Compensation and Voucher Payment a. Compensation will be based on a payment schedule as described in Exhibit B, Budget and shall not exceed the total budgeted amount in Exhibit B.
b. Support documentation and the monthly report must be submitted for DCYF review along with each monthly invoice and will be processed once all support documents have been received to DCYF’s satisfaction.
c. Any travel reimbursements are made directly to the Contractor for services provided in this contract and cannot exceed the current State of Washington travel reimbursement rates. The Contractor shall submit a DCYF provided travel reimbursement form with the required information with the monthly invoice for each travel claim, not to exceed the travel budget as outlined in Exhibit B, Budget.
d. If DCYF is not satisfied with the performance of work, DCYF reserves the right to refuse to pay full compensation billed by the Contractor.